Azure Content Offloading for SharePoint

Azure Content Offloading for SharePoint (powered by SEAL)

Say goodbye to ungoverned regulated content spread in SharePoint sites and SQL databases by offloading SharePoint content and copying relevant business metadata in SEAL, running on the highly flexible and compliant archive storage environment of Microsoft Azure, as part of an unified information governance and records management strategy.

CHALLENGES

 

BUSINESS IMPLICATIONS

High costs with the unstructured content growing exponentially with the SharePoint content spread over islands of information

  • Extra €€€ for the IT - managing several islands of information; Extra €€€ / work for the information workers to utilize content as part of the business processes
  • Ineffective search leading to poor/limited decision making

Regulated Content not managed properly as part of a Unified Information Governance strategy

  • Regulatory fines / Reputational risk
  • Extra €€€ / work for the compliance team (DPO, etc.)
  • Lack of tools to automate compliance / Extra €€€ / work to do it manually

IT - Scalability and performance issues with MS SQL in relation with unstructured content (blob), data protection challenges & costs

  • Extra €€€ for the IT (CPU, memory, storage)
  • Extra €€€ for the IT (back-up, DR scenarios)
  • Extra €€€ in relation with the DBA
  • Lower productivity for LoB users in relation with the business apps

OUR SOLUTION

Now you have at your fingertips a seamless way to move from ungoverned regulated content spread in SharePoint sites / SQL databases to a unified repository and get the entire dataset managed as part of the unified information governance strategy. Azure Content Offloading for SharePoint brings together strong metadata management, advanced compliance and records management functionalities delivered by SEAL and the power of Azure for global coverage for a new level of SharePoint productivity.

Reference Architecture

WHY WE ARE DIFFERENT

  • Secure and scalable Universal Content Repository on top of Azure with powerful but simple user interface for non-IT / business users;
  • further improving SharePoint with content offloading, consolidation and advanced records management.functionalities without losing governance control over the data;
  • Affordable licenses, fast implementation and lower maintenance costs;
  • Run a all-in-one archiving and information governance solution in an elastic, scalable and redundant hosted environment with Microsoft Azure;
  • Powerful integration leveraging SEAL Content Library Connector for Salesforce – our proprietary connector delivered as an AppExchange package. The integration is developed using Salesforce technologies (Visualforce, Apex), together with SEAL CMIS REST API;
  • Flexible browsing perspectives to reach the offloaded Salesforce content just the way users think about it (no more fixed files and folders hierarchies);
  • Advanced and simple document search and retrieval features;
  • Individual or bulk content download/export (based on security permissions);
  • Metadata-driven search templates and subscriptions;
  • Get instant access to archived information within your Salesforce business context;
  • Store, share, synchronize, protect, preserve, analyze and retrieve file data in a single system;
  • Free up valuable IT resources-store and view documents without the need for specialized IT personnel;
  • Greatly increase productivity using personalized content views from a unified records repository across the entire organization;
  • Powerful and flexible security rules to help you give access to as many employees as needed;
  • Increase collaboration efficiency with third parties due to time-boxed security while keeping information control.

BENEFITS

  • Reduce Cost
    Significantly reduce Microsoft SQL licenses and/or the underlying compute infrastructure (typically Tier1)
    Reduce overall TCO by 30% to 50%
    SharePoint backup reduction up to 80%
    Enable file deduplication
  • Enhanced User Experience
    Unified E-Discovery with strong metadata management and advanced compliance and records management
    Integrated data capture capability with OCR/ICR
  • Comply with legal requirements / Improved Data Governance
    Move from ungoverned regulated content spread in SharePoint sites / SQL databases to regulated content managed and utilized as part of the unified information governance strategy with SEAL on top of HCP;
    Identification of user data for GDPR identification
  • Service Improvement
    Seamless integration with Microsoft SharePoint and SEAL
    Improve SharePoint performance

Smart Solutions built on top of Advanced Products

Unified Information Governance, Archiving and Records Management

Connect, capture, index, share and securely manage your entire electronic archive while maintaining compliance.

At a fraction of the cost usually paid for classical ECM systems, SEAL is an enterprise information archiving system that enables you to capture, transform, index and securely manage your entire electronic archive, while still maintaining the necessary compliance and governance toolsets.

See product See webpage

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