Say goodbye to ungoverned regulated content spread in SharePoint sites and SQL databases

WHAT IS SHAREPOINT ARCHIVING?

Enterprise customers can now leave behind the hustle of properly managing regulated content as part of a Unified Information Governance strategy by moving SharePoint blobs and copying relevant business metadata in the unified repository provided by SEAL.

SPECIFIC CUSTOMER PAINS AND NEEDS

 1. High costs with the unstructured content growing exponentially with the SharePoint content spread over islands of information

 

Business implications:

  • Extra $$$ for the IT - managing several islands of information;
  • Extra $$$/ work for the information workers to utilize content as part of the business processes;
  • Ineffective search leading to poor/limited decision making;

 

  3. Regulated Content not managed properly as part of a Unified Information Governance strategy

 

Business implications:

  • Regulatory fines / Reputational risk;
  • Extra $$$ / work for the compliance team (DPO, etc.);
  • Lack of tools to automate compliance / Extra $$$/ work to do it manually;

  2. IT - Scalability and performance issues with MS SQL in relation with unstructured content (blob), Data protection challenges & costs

 

Business implications:

  • Extra $$$ for the IT (CPU, memory, storage);
  • Extra $$$ for the IT (back-up, DR scenarios);
  • Extra $$$ in relation with the DBA;
  • Lower productivity for LoB users in relation with the business apps.

OUR SOLUTION

Our solutions delivers a seamless way to move from ungoverned regulated content spread in SharePoint sites / SQL databases to regulated content used and managed as part of the unified information governance strategy together with SEAL and HCP.
  • Advanced Compliance and Records Management functionalities for SharePoint generated content;
  • Unified Information Governance – no more ungoverned regulated content spread in SharePoint sites / SQL databases;
  • Unified E-Discovery with strong metadata management for SharePoint generated content;
  • Seamless integration with Microsoft SharePoint and SEAL and improved SharePoint performance.

VALUE PROPOSITION

Reduce Cost

  • Significantly reduce Microsoft SQL licenses and/or the underlying compute infrastructure (typically Tier1)
  • Reduce overall TCO by 30% to 50%
  • SharePoint backup reduction up to 80%
  • Enable file deduplication

Enhanced User Experience

  • Unified E-Discovery with strong metadata management and advanced compliance and records management
  • Integrated data capture capability with OCR/ICR

Comply with legal requirements / Improved Data Governance

  • Move from ungoverned regulated content spread in SharePoint sites / SQL databases to regulated content managed and utilized as part of the unified information governance strategy with SEAL on top of HCP;
  • User data identification for GDPR compliance

 

Service Improvement

  • Seamless integration with Microsoft SharePoint and SEAL
  • Improve SharePoint performance

BENEFITS

  • Starting from an 80% reduction of SharePoint backups by moving fixed content in a unified compliant repository and by leveraging redundant and obsolete content deduplication or digital shredding;
  • TCO reduction between 30% to 50%;
  • Unified E-Discovery with strong metadata management for SharePoint generated content;
  • No extra work for the information workers that are now able to leverage SEAL’s advanced e-discovery functionalities to utilize content as part of the business processes or decisions;
  • The content managed by SharePoint can be unlocked and made available to the entire organization based of a unified information governance policy companywide with extra advantages both for business users and for the compliance department;
  • Say goodbye to ungoverned regulated content spread across SharePoint sites or SQL databases;
  • Improved data governance ready to comply even with the most recent GDPR data identification requirements.

Smart Solutions built on top of Advanced Products

Unified Information Governance, Archiving and Records Management

Connect, capture, index, share and securely manage your entire electronic archive while maintaining compliance.

At a fraction of the cost usually paid for classical ECM systems, SEAL is an enterprise information archiving system that enables you to capture, transform, index and securely manage your entire electronic archive, while still maintaining the necessary compliance and governance toolsets.

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