Digital Mailroom and Correspondence Management (powered by SEAL)
SEAL is the complete solution for centralizing, managing and archiving the company records either on paper or electronic. As a new major feature, SEAL has now a dedicated digital mailroom module, allowing our customers to capture incoming correspondence, to distribute it electronically and manage electronic ledgers, seamless integrated with the archiving and records management processes.
Everything you need to know
With enterprise class functionalities for registration, scanning, data capture and automatic document routing capabilities SEAL for Digital Mailroom Add-On allows enterprise customers to:
- harness the entire power of information
- achieve faster decisions using real-time reporting, quick retrieval of documents due to bare codes traceability
- rapid integration of information in business processes.
- Delayed response to customer requirements
- Significant time lost for information retrieval
- Difficult distribution of information between authorized users from inside or outside of the company
- Loss/damage of documents
- Lack of visibility concerning organizational processes
- Inadequate decision support
- Security related with information access
- Document registration – unique number
- Documents Distribution - Inbound/outbound/Internal documents distribution to authorized users
- Documents traceability using bar codes
- Work Assignment to responsible persons
- Tracking distribution workflows, history and document flows
- Improved Efficiency of Business Processes - through automated notifications tools and the allocation of tasks (resolutions, comments)
- Compliance with legal requirements or internal regulations of the company
- Rapid Integration of various data into business processes
- Audit and Monitor of activities
- Data Security and controlled access to data
- Real-time reporting
- Capture - Scanning
- Electronic registration
FIND OUT WHY WE ARE DIFFERENT
- Affordable (total cost) – competitive pricing (capacity based) especially for large number of users, fast implementation, rapid user adoption, low maintenance costs;
- Best user experience – designed for business / non-IT users, focused in simplicity and productivity;
- Metadata driven platform - expanded metadata management and metadata based automation capabilities to automate ingesting, classifying and managing content metadata;
- All-in-One - designed as an content services solution to address full content management needs, including document capture, OCR, workflow, records management, life cycle and archiving
- Strong capabilities for capturing and ingesting content in digitized formats, including scanning, “application-aware” content migration, user-created content or autogenerated content;
- Easy to implement integration and connectivity capabilities with both on-premises and cloud applications through extensive APIs and interfaces and standard connectors (SAP, Salesforce, SharePoint, MS Office, MS Outlook, etc.);
- Strong mobile and cloud capabilities - native mobile clients for iOS and Android, CMIS for simple integration, designed for Cloud and SaaS providers with multi-tenancy capabilities.
Reference architecture
Benefits
- Eliminating the risk of losing documents or erroneous classification by their centralized registering and unified records management throughout the entire document’s life;
- Optimizing the time for the document processing and routing by ensuring the right conditions for fast information processing: automatic distribution and notification tools and easy actions on the document;
- Reduced time and costs by eliminating the photocopies within organization;
- Complete visibility of the organization's processes by providing detailed information on the status of documents and their route within the organization;
- Compliance with legal requirements or internal regulations of the company.