Why It’s Time to Replace Legacy ECMs with SEAL
Enterprise Content Management (ECM) systems have been used for decades to help organizations manage and store their digital assets. However, as technology has evolved, so too have the needs and expectations of businesses when it comes to content management. Many organizations are now facing the challenge of having to manage a growing volume and variety of content, as well as ensuring compliance with a range of regulations and standards. This has led to a growing need for modern content management platforms that can address these challenges more effectively than legacy ECM systems.
Traditional (aka legacy) ECM systems such as Opentext Documentum, Hyland Onbase / Alfresco or IBM Filenet, were designed years ago to provide a centralized repository for storing and managing content. While they were once considered state-of-the-art solutions, they are now struggling to keep up with the pace of change and the demands of modern businesses. These legacy systems often lack the flexibility, scalability, and agility required to meet the needs of today’s organizations. They are often costly to maintain, offer poor user experience, and are not designed for the cloud and mobile-first world.
With SEAL, we have developed a modern platform for content efficiency, compliance, and automation that is designed to address the limitations of legacy ECM systems. SEAL is a next-generation content services platform that helps organizations manage their content more efficiently, cost-effectively, and securely. With SEAL, you can replace your legacy ECM system and gain a range of benefits that can help you drive greater value from your content management investment.
Let’s take a look at some of the challenges that organizations face when using legacy ECM systems, and how SEAL can help address these challenges.
Challenge #1: On-going Cost of Existing Platforms
Legacy ECM systems are often expensive to maintain, and the costs can quickly escalate over time. The cost of licenses, maintenance, and upgrades can quickly add up, leaving organizations with a significant financial burden.
This is where SEAL comes in. SEAL offers a much lower license cost, with a pricing model per capacity, with unlimited number of users included, making it ideal for large organizations with many users. This translates into significant savings for organizations that are looking to reduce their content management costs.
SEAL is also much cheaper to maintain than legacy ECM systems. By exposing a lot of easy-to-use, low-code features to line of business users, it takes a lot of load off the IT department and reduces the costs associated with content management. The software maintenance costs are also much cheaper, resulting in improved OPEX. With SEAL, organizations can not only save on the cost of licenses, but they can also significantly reduce their content management costs over time.
Furthermore, SEAL provides a powerful yet simple to use interface, designed specifically for line of business/non-IT users. This means that organizations can quickly and easily adopt SEAL without the need for extensive training or IT support. The cost of adoption is much smaller, making it an ideal solution for organizations that are looking to reduce their content management costs and improve their efficiency.
In summary, the cost of maintaining legacy ECM systems can be a significant financial burden for organizations. With SEAL, organizations can reduce their content management costs by up to 50%, while also enjoying a much simpler and more efficient content management process. With a powerful yet simple to use interface, SEAL is an ideal solution for large organizations with a large number of users, and it is much cheaper to maintain than legacy ECM systems.
Challenge #2: Poor User Experience
Legacy ECM systems can be challenging for users to navigate and use effectively. This can lead to frustration and a lack of adoption, which can result in the storage of data outside of the system, where it is harder to control and manage.
SEAL provides a powerful yet simple user interface that is easy to use from day one. This makes it easier for users to find, retrieve, and collaborate on content, regardless of where they are located. SEAL is also designed to be highly intuitive, which means users can quickly learn how to use the system, increasing adoption and improving efficiency.
Challenge #3: Limited or Expensive Advanced Records Management
One of the common challenges with legacy ECMs is their limited records management capabilities. Poor records management can lead to regulatory fines, reputational risks, and legal liabilities, which can significantly impact a company’s bottom line. Some of the legacy ECMs require additional licensing fees for advanced records management features, while others offer a separate software product covering these functionalities. This can create additional challenges related to integration and additional costs for businesses.
However, with next-generation content management platforms like SEAL, advanced records management capabilities are integrated within the platform, eliminating the need for additional licensing fees or separate software products. This enables businesses to easily manage their records and ensure compliance without incurring additional costs or complexities. With SEAL’s modern architecture and metadata-based approach, businesses can streamline their records management processes and reduce the risk of costly fines and legal liabilities.
Challenge #4: Limitations of traditional ECM architecture
Legacy ECMs were built on traditional ECM architecture, which can be inflexible and difficult to scale. This can create performance issues and limit the ability of organizations to keep up with changing business requirements.
SEAL, on the other hand, is designed with a metadata-based architecture, which means that it’s much more flexible and easier to scale. It’s also designed to be cloud-based, which allows for greater accessibility and availability, while reducing the need for on-premise infrastructure. This modern architecture allows SEAL to handle large volumes of content and metadata with ease, making it an ideal solution for organizations with large amounts of data to manage. Furthermore, the metadata-based approach allows SEAL to be more adaptable to changing business requirements, enabling organizations to keep up with evolving industry trends and regulations, with low-code adjustments made by the line of business users, and not the IT. By leveraging a modern architecture, SEAL provides a more efficient and scalable content management solution, while also reducing IT overhead and maintenance costs.
In conclusion, replacing legacy ECMs with next-generation content management platforms like SEAL can provide businesses with significant benefits. SEAL offers up to 50% savings on content management costs by providing a much lower license cost with a pricing model per capacity and an unlimited number of users included. It also reduces the cost of adoption by offering a powerful yet simple to use interface designed for line of business/non-IT users. Moreover, SEAL’s next-gen architecture is metadata-based, designed for scale, and integration, making it ideal for large organizations with complex content management requirements. By eliminating the limitations of traditional ECM architecture and offering advanced records management capabilities, SEAL can help businesses reduce risks and improve their bottom line. Additionally, by mitigating the risks associated with traditional ECM systems that were acquired in the last few years by larger companies, SEAL provides businesses with the best technology and a safe roadmap for the future.
With its comprehensive content efficiency, compliance, and automation platform, SEAL is the ideal choice for organizations that want to stay ahead of the curve and drive success in the digital age.