Azure Content Offloading for Salesforce

Azure Content Offloading for Salesforce

Stay in your standard Salesforce storage quota to avoid additional costs and increase business productivity & compliance with advanced ingestion, OCR, classification, metadata and records management, workflow features doubled by the best user experience.

CHALLENGES

 

BUSINESS IMPLICATIONS

High Cost Content storage quotas – Additional costs if exceeded

Storage space limitations in Salesforce:

  • Data storage: 20 MB – 120 MB per user
  • File storage (Documents): from 600 MB to max of 2 GB per user
  • High consumption of IT budget
  • Impact on company profitability
  • €1,000+ per GB per annum

Failure to deal with compliance issues

Lack of control over data residency

  • Fines (€€€) / Reputational risks
  • Lack of tools to automate compliance / Extra €€€ / work to do it manually

Business Productivity - Low business insight due to poor access to information

  • "Non-Salesforce" information workers not being able to access Salesforce content
  • No unified view across information spread over multiple silos

OUR SOLUTION

Move your corporate records held in multiple software systems to one integrated repository, offloading transactional applications of unstructured content burden. Salesforce content can be managed and utilized as part of the unified information governance strategy. Azure Content Offloading for Salesforce enables users to access SEAL’s extensive set of advanced metadata and records management features and a global coverage with the power of Azure.

Reference Architecture

WHY WE ARE DIFFERENT

  • Secure and scalable Universal Content Repository on top of Azure with powerful but simple user interface for non-IT / business users;
  • Offloading Salesforce content without losing governance control over the data;
  • Affordable licenses, fast implementation and lower maintenance costs;
  • Run a all-in-one archiving and information governance solution in an elastic, scalable and redundant hosted environment with Microsoft Azure;
  • Powerful integration leveraging SEAL Content Library Connector for Salesforce – our proprietary connector delivered as an AppExchange package. The integration is developed using Salesforce technologies (Visualforce, Apex), together with SEAL CMIS REST API;
  • Flexible browsing perspectives to reach the offloaded Salesforce content just the way users think about it (no more fixed files and folders hierarchies);
  • Advanced and simple document search and retrieval features;
  • Individual or bulk content download/export (based on security permissions);
  • Metadata-driven search templates and subscriptions;
  • Get instant access to archived information within your Salesforce business context;
  • Store, share, synchronize, protect, preserve, analyze and retrieve file data in a single system;
  • Free up valuable IT resources-store and view documents without the need for specialized IT personnel;
  • Greatly increase productivity using personalized content views from a unified records repository across the entire organization;
  • Powerful and flexible security rules to help you give access to as many employees as needed;
  • Increase collaboration efficiency with third parties due to time-boxed security while keeping information control.

BENEFITS

  • Reduce costs with Salesforce storage
    No extra costs for storage – just stay in the salesforce quotas
  • Simple User Experience  
    Salesforce users will provide a SEAL account credentials to authenticate against SEAL
    Simple SEAL Re “tab” within Salesforce to view metadata, download and generate links for collaboration
  • Comply with legal requirements / Improved Data Governance
    With SEAL Content Library Connector for Salesforce users are able to use advanced records management features
    Salesforce content managed and utilized as part of the unified information governance strategy with SEAL on top of HCP;
    User data identification for GDPR compliance
  • Increase business productivity
    While empowering non-Salesforce users to reuse existing data (Salesforce content).

Smart Solutions built on top of Advanced Products

Unified Information Governance, Archiving and Records Management

Connect, capture, index, share and securely manage your entire electronic archive while maintaining compliance.

At a fraction of the cost usually paid for classical ECM systems, SEAL is an enterprise information archiving system that enables you to capture, transform, index and securely manage your entire electronic archive, while still maintaining the necessary compliance and governance toolsets.

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